Part-Time Administrative Assistant (Contract)Hudson, NY
Are you the type of person who loves keeping things organized, staying one step ahead, and being the go-to person in the office? If so, we may have the perfect opportunity for you!
We're seeking a Part-Time Administrative Assistant to join a busy and well-established real estate office in Hudson, NY. In this role, you'll be the behind-the-scenes support that helps keep the office running smoothly, assisting sales agents, leadership, clients, and vendors with a variety of administrative tasks. If you're detail-oriented, customer-focused, and enjoy working in a fast-paced environment where no two days are exactly the same, we'd love to hear from you!
What You'll Be Doing:
- Support sales agents and office leadership with day-to-day administrative tasks
- Prepare, review, and process documents, reports, and real estate paperwork with accuracy and attention to detail
- Enter and maintain data, ensuring records are organized and up to date
- Assist with invoices, billing-related tasks, mailings, and routine correspondence
- Welcome clients and serve as a friendly, professional point of contact for office visitors and callers
- Coordinate communication between agents, vendors, clients, and internal teams
- Manage filing, scanning, copying, mail distribution, and document organization
- Order office supplies and help keep the office running efficiently
- Assist with meetings, events, travel arrangements, and special projects as needed
- Provide backup support for team members and take on additional responsibilities as business needs evolve
What We're Looking For:
- 1+ year of administrative, clerical, or office support experience
- Real estate industry experience is a plus, but not required
- Strong computer skills and confidence working with office software and business systems
- Excellent organizational skills with a knack for juggling multiple priorities
- Strong attention to detail and commitment to accuracy
- Professional communication skills, both written and verbal
- A customer-service mindset and a positive, team-oriented attitude
- Ability to work independently, take initiative, and stay organized in a busy office environment
- High School Diploma or equivalent required
Why You'll Love This Opportunity:
- Variety in your day with exposure to many aspects of the business
- A welcoming and collaborative office environment
- The opportunity to make a meaningful impact while supporting a successful real estate team
- Flexible, part-time schedule in a professional setting
If you're someone who enjoys staying organized, helping others succeed, and being an important part of a team's success, we'd love to connect with you!
