ESSENTIAL DUTIES:
- Answers telephones; records and distributes messages
- Ensures that the telephone and front desk are covered at all times
- Receives, logs and distributes faxes as received and replaces fax paper as needed
- Inventories, requisitions and orders office supplies as needed
- Performs “mail runs” when needed
- Coordinates maintenance persons in locating areas needing attention
- Establishes priorities for task completion with Office Manager
- Keeps conference room calendars for reservations for usage
- Assists with photocopying, assembling and distributing program materials
- Assists with filing
- Creates any needed documents in the form of letters, memorandums, proposals or reports
- Maintains confidentiality when dealing with staff and client matters
- Opens, date stamps and distributes incoming mail
- Provides excellent customer service and accurate program information to individuals inquiring about programs and services
- Other duties as assigned
MINIMUM QUALIFICATIONS: The Office Assistant must be organized, self-motivated and exercise good judgment. Must be able to perform secretarial duties. Requires good office skills. Must have excellent written and verbal communication skills.
- High school diploma or GED
- Proficient in Microsoft Office
- Ability to communicate effectively with clients, staff and medical professionals
- Ability to take direction and work under general supervision
- Ability to work effectively and responsibly in a professional setting
- Ability to work effectively under stress and conflict
- Ability to be flexible and adaptable in any given situation
- Maintains boundaries with clients
- Acts and dress professionally.
- A valid CA Driver’s License.
- Automobile Insurance.
- CPR/First Aid Certification
- TB clearance.
PHYSICAL EFFORT:
- Physical, mental and emotional stamina to perform the duties and responsibilities of the position
- Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions
- Manual dexterity sufficient to write, use the telephone, computer, calculator and office machines at required speed and accuracy
- Vision sufficient to read handwritten and printed materials and the display screen of various office equipment and machines
- Hearing sufficient to communicate in person and hold telephone conversations in the normal range
- Speaking ability in an understandable voice with sufficient volume to be heard in normal conversational distances on the telephone and addressing groups
- Physical stamina sufficient to sustain light to medium physical labor for up to 8 hours, sit and/or walk for prolonged periods of time
- Physical mobility sufficient to move about the work environment for sustained periods of time on hard flooring, climb slopes, stairs, ramps and to respond to emergency situations
- Physical strength sufficient to periodically lift, carry, push and/or pull 40 pounds of materials or supplies; occasionally lift, carry, push and/or pull more than 40 pounds with assistance
Salary $47,240 - $57,420 per year D.O.E. Additional 5% if bilingual and biliterate in English and Spanish.
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