A well-established private investment management firm is seeking an experienced Office Manager to oversee the daily operations of its Naples office while providing executive support to senior leadership and ensuring a first-class experience for clients and visitors.
This position combines executive administration, office management, team coordination, facilities oversight, and event planning within a professional financial services environment.
Responsibilities
- Oversee the day-to-day operations of a professional office.
- Provide executive administrative support, including complex calendar management, travel coordination, expense reporting, and correspondence.
- Manage office communications and serve as the primary point of contact for visitors, vendors, and building management.
- Supervise and support a team of administrative professionals.
- Coordinate meetings, client events, conferences, and marketing initiatives.
- Partner with Human Resources, Information Technology, Facilities, and Marketing to support office operations.
- Manage office vendors, supplies, maintenance, and facility-related needs.
- Maintain accurate contact information and assist with CRM administration.
- Prepare presentation materials and coordinate meeting logistics.
- Maintain a professional, organized, and client-ready office environment.
Qualifications
- Bachelor's degree preferred.
- 2–5+ years of experience as an Office Manager, Executive Assistant, or Senior Administrative Professional.
- Experience supporting executive leadership in a professional office environment.
- Previous responsibility for office operations, vendor management, or facilities coordination.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Salesforce experience is preferred.
- Financial services, wealth management, banking, legal, accounting, or other professional services experience is a plus.
If you're an experienced Office Manager looking for your next contract assignment in a professional, client-focused environment, we'd like to hear from you. Apply today!
