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• Invoice processing: Review and validate vendor invoices; code invoices to appropriate GL accounts and cost centers; enter invoices into the accounting system; resolve invoice discrepancies.
• AP inbox & stakeholder support: Monitor the Accounts Payable inbox; respond to vendor inquiries; follow up with internal stakeholders for approvals; coordinate with Procurement, Receiving, and department managers to resolve invoice and payment issues.
• Vendor management: Maintain vendor records and documentation; request missing invoices, statements, or support; assist with vendor setup and maintenance; resolve billing disputes and related issues.
• Payment processing: Prepare ACH, check, wire, and other payment runs; verify approvals and support; ensure payments are made according to terms; process urgent/manual payments when necessary.
• Reconciliations: Reconcile vendor statements and AP accounts; investigate outstanding items; research unapplied payments, credits, and debit balances.
• Month-end & reporting: Support AP close activities, accrued/unprocessed invoice review, proper accounting-period recognition, balance sheet reconciliations, aging reports, open-item tracking, and audit/documentation requests.
• Programs & projects: Support the Ramp corporate card program, special projects, process improvements, system enhancements/testing, automation efforts, and procedure/control documentation.
Manufacturing Company