Legal Administrative Assistant
A dynamic professional services organization is seeking a proactive and resourceful Legal Administrative Assistant to support attorneys and internal teams in a fastmoving, detaildriven environment. This inoffice role requires exceptional organization, strong communication skills, and the ability to anticipate needs while managing shifting priorities. The ideal candidate thrives in a collaborative setting, exercises sound judgment, and is comfortable handling confidential information with discretion.
Position Overview
The Legal Administrative Assistant provides comprehensive support to multiple attorneys, ensuring smooth daily operations across administrative, legal, scheduling, and clientservice functions. Success in this role requires reliability, initiative, and the ability to coordinate complex tasks with accuracy and professionalism.
Key Responsibilities
- Attorney Support Deliver daytoday administrative and legal assistance to assigned attorneys.
- Document Preparation Draft, revise, proofread, and process correspondence, legal filings, presentations, and other materials.
- Deadline & Workflow Tracking Monitor assignments, due dates, approvals, client contacts, and business development activities.
- Scheduling & Coordination Manage calendars, meetings, travel arrangements, vendor coordination, and visitor logistics.
- Matter Administration Assist with matter intake, conflict checks, engagement letters, research tasks, billing, invoicing, expenses, and file organization.
- Team Collaboration Work closely with attorneys, paralegals, administrative staff, and crossfunctional teams to support firm operations.
Qualifications
Skills & Competencies
- Organization & Time Management Demonstrated ability to prioritize, multitask, and maintain accuracy.
- Client Service Professional, responsive, and committed to delivering highquality support.
- Communication Clear and polished written and verbal communication.
- Confidentiality Exercises discretion and handles sensitive information appropriately.
- Works effectively both independently and within a team; available fulltime with flexibility for occasional overtime.
Education & Experience
- 5+ years of administrative, project management, or clientsupport experience; legal or professional services background preferred.
- Bachelor’s degree or equivalent experience preferred.
- Litigation exposure is beneficial but not required.
Technology
- Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
- Ability to quickly learn new systems and tools.
- Familiarity with basic AI concepts, including capabilities, limitations, accuracy, privacy, and responsible use.
