Part-Time Administrative Assistant

Job Title: Part-Time Administrative Assistant

Industry: Education / Nonprofit

Location (city, state): Waukegan, IL

Assignment Type: Contract through end of 2026

Pay: $24 – $25 per hour

Work Schedule: Flexible part-time schedule about 20-25 hours per week. The ideal schedule Monday through Friday from a 8:00 AM–12:00 PM, though alternative schedules are considered.

Benefits: This position may be eligible for medical, dental, vision, and 401(k) benefits, depending on individual selections and applicable workhour factors.

About The Company:

Our client is a mission-driven organization in the education and nonprofit space seeking a dependable and detail-oriented Administrative Assistant to provide additional support to a busy department.

Job Description:

We are seeking a Part-Time Administrative Assistant to provide organizational and administrative support. This role will focus heavily on maintaining accurate records, updating spreadsheets, coordinating schedules, and tracking various student, volunteer, clinical, and attendance-related activities.

The ideal candidate will have previous office or administrative experience, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment. This is an excellent opportunity for someone who is organized, collaborative, and comfortable working with data and calendars.

Key Responsibilities:

• Maintain and update shared spreadsheets used to track volunteer, leadership, clinical, and other program-related hours.
• Monitor and organize student evaluations, attendance records, and patient or community engagement data.
• Track activity and attendance associated with community service locations and related programs.
• Help verify that participants have completed required site training before scheduled assignments.
• Update calendars and communicate scheduling changes to the appropriate individuals.
• Coordinate calendar invitations and assist with scheduling needs across multiple programs.
• Provide administrative support for onboarding activities.
• Perform accurate data entry and maintain well-organized electronic records.
• Assist with additional administrative projects and departmental needs as assigned.

Qualifications:

• At least one year of administrative, office support, or related experience.
• Strong organizational skills with the ability to manage schedules, records, and multiple priorities.
• Previous experience with data entry and spreadsheet maintenance.
• Proficiency with Microsoft Office or Google Workspace; experience with Google Sheets is highly preferred.
• Excellent attention to detail and follow-through.
• Strong communication and interpersonal skills.
• Ability to work independently while also collaborating effectively with a team.

Additional Details:

• This is a 100% onsite position.
• Business casual dress code.
• An ideal candidate would be available to start as soon as next week.

Perks:

• Flexible part-time scheduling options.
• Opportunity to support a meaningful organization and a highly collaborative team.
• Gain experience supporting a busy administrative department.
• Competitive hourly compensation.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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