Executive Assistant/Legal Assistant

Legal Executive Assistant

Reeves Law Firm | Decatur, Alabama

Mission

To support the efficient operation of the law office through organization and preparedness.

This role provides support with legal casework and executive responsibilities while serving as a detail-oriented, proactive, and confidential partner to the attorney.

Key Responsibilities

Case Work

·Track court dates, hearings, and discovery deadlines on the litigation calendar and raise them early.

·Draft, format, and proof pleadings, discovery, subpoenas, and correspondence. E-file through Alacourt and AlaFile for Alabama courts.

·Review documents before they leave the office for dates, names, case numbers, parties, and deadlines.

·Order, organize, and summarize medical records, police reports, and discovery documents.

·Keep client files current and complete in the firm's case management system.

·Prepare exhibits and organize evidence for depositions, mediations, and trial.

·Communicate with clients, courts, opposing counsel, experts, and vendors.

Executive Support

·Keep a running list of the attorney's commitments, follow-ups, and loose ends.

·Manage the attorney's calendar, correspondence, travel, expenses, and priorities.

·Screen calls and email.

·Prepare agendas and follow-up lists.

·Assist with tasks and projects outside of the office – an errand, project, etc. Over time the role may grow to include helping supervise other staff.

Marketing

·Keep the firm's marketing calendar moving. Schedule content and coordinate blog, newsletter, and video production across platforms.

·Book, set-up and staff public-relations and promotion events.

·Maintain marketing materials, branding assets, and photos. Track what is working.

Competencies

·Attention to Detail

·Ownership

·Persistence

·Honesty/Integrity

·Organization and Planning

·Follow-Through on Commitments

·Intelligence

·Creativity/Innovation

·High Standards

·Listening Skills

·Openness to Criticism and Ideas

Required Experience & Skills

·Bachelor's or associate degree preferred; strong candidates without a degree will be considered.

·Entry-level position - no legal or law-related experience required. Training provided.

·Quick learner who takes to new software easily.

·Exceptional attention to detail.

·Strong written and verbal communication skills.

·Keeps client and firm information strictly confidential.

Position Details

Schedule: Full-time, in-office

Compensation: $30 per hour

Benefits: Flexible hours