The HR Coordinator plays a crucial role in supporting the day-to-day operations of the HR department byassistingin administrative tasks, ensuring smooth onboarding processes,maintainingHR systems, and handling employee inquiries. This role is integral to ensuring efficient HR operations and compliance while helping to fostera positiveemployee experience. The HR Coordinator supports various HR functions such as pre-employment activities, data entry,compliance reporting, andgeneral HR administration. Under the leadership of the HR Manager, the HR Coordinator helps ensure that the company’s HR processes are effective, streamlined, and aligned with business needs.
Responsibilities
Pre-Employment Support & Onboarding
- Support pre-employment compliance by auditing and maintainingaccuraterecords following TA Coordinator initiation of background checks, drug tests, I-9 forms, and new hire documentation. Collaborate with the TA Coordinator to resolve any discrepancies before employee start dates.
- Serve as a backup, as needed, to initiateand monitor pre-employment activities (background checks, drug screens, I-9s) during TA Coordinator PTO, LOA, or other absences to ensure uninterrupted hiring compliance and readiness.
- Coordinate the transition of new hires from pre-boarding to the Training team, confirming that all compliance steps and requireddocumentation are complete prior to the start of the 2-week onboarding program.
Employee Data Management
- Enter and maintainaccurateemployee data in the Human Capital Management (HCM) system, ensuring that records are up-to-date andcomply withlegal requirements.
- Update and track changes in employee information, such as job titles, addresses, compensation, and benefit enrollment, ensuring accuracy.
HR Mailbox & Employee Inquiries
- Manage the HR mailbox, responding to and resolving Level 1 and Level 2HR inquiries related to general HR policies, benefits, and payroll.
- Assistemployees with basic HR-related issues and direct complex concerns to theappropriate HRteam member.
Compliance & Reporting
- Assistwith the collection of employee data for reporting purposes, including generating basic foundational HR reports asrequired.
- Monitor and ensure compliance with HR regulations,maintainingrecords in alignment with federal and state requirements.
- Auditdata to ensure accuracy and completeness in employee records, flaggingdiscrepanciesand correctingthemas necessary.
Workers' Compensation
- Support the HR team in managing workers' compensation claims, including reporting injuriesand ensuring proper documentation ismaintained.
- Assistwith tracking and following up on workers' compensation cases as needed.
Offboarding & Exit Surveys
- Support the HR Manager during separation processes, managing the offboarding checklist to ensure compliance and security (with HR Generalist support).
- Conduct exit interviews and administer exit surveys, gathering feedback on the employee experience to identifypatterns and areas for improvement (with HR Generalist support).
General HR Administration
- Provide general administrative support to the HR team, including scheduling meetings, preparing HR documents, and assistingwith the coordination of employee recognition programs.
- Assistwith other administrative tasks and projects as needed to ensure the smooth operation of the HR department.
Process Improvement
- Collaboratewith HR leadership torecommendandimplementprocess improvements to streamline HR workflows, enhance employee experience, and increase departmental efficiency.
Role Requirements
- High school diploma or equivalent AND 2-3 years experience in administrative, customer service, data entry, scheduling, HR support, and event coordination, required.
- Bachelor’s degree in Human Resources, Business Administration, or related field AND 1 year experience inHR internships, customer service, administrative, eventcoordination, project support, teamwork,andreporting, preferred.
- Strong communication, organizational, and time management skills, required.
- High attention to detail and accuracy inmaintaining employee records and HR documentation, required,
- Ability to work independently and as part of a team in a fast-paced environment, required.
- High level of confidentiality and professionalism when handling sensitive employee information, required.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams), required.
- Experience with Human Capital Management (HCM) systems and data management, preferred.
- Knowledge of workers' compensation processes, preferred.
- Basic HR reporting experience, preferred.
- This is a hybrid role, but requires being on-site in our corporate office in the Research Triangle Park area 2x per week. Qualified candidates must be able to commit to this schedule.
KBH is committed to creating a diverse environment and we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Diversity is more than a commitment at KBH- it is the foundation of what we do, adhering to the highest professional standards while creating an environment in which exceptional people (like you!) can think big, have fun, do good, and be kind.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
