We are looking for an experienced Staff Accountant to join our team and perform accounts payable and preparation of daily deposits.
Accounts Payable:
- Process vendor invoices and ensure timely and accurate payment.
- Verify invoice approvals and supporting documentation.
- Prepare and process check runs, ACH payments, and credit card payments.
- Maintain all vendor file and W-9 documentation.
- Enter invoices into the accounting system.
- Process A/P checks.
- Reconcile vendor statements and resolve discrepancies.
Accounts Receivable:
- Generate customer invoices and monitor collections.
- Record and post incoming payments.
- Reconcile accounts receivable balances.
- Follow up on outstanding receivables and assist with collection efforts.
- Maintain accurate customer account records.
Bank Reconciliations and Cash Management:
- Perform monthly bank reconciliations for all accounts.
- Research and resolve outstanding transactions and discrepancies.
- Monitor cash balances and assist with cash flow management.
- Maintain accurate records of deposits and disbursements.
Grant Reimbursement Administration:
- Prepare and submit reimbursement requests to the Federal Transit Administration (FTA), Texas
- Department of Transportation (TxDOT), and other funding agencies.
- Compile supporting documentation required for reimbursement requests.
- Track grant expenditures and ensure compliance with grant requirements.
- Assist with grant reporting and audit requests.
- Maintain records supporting grant-funded activities and expenditures.
Payroll:
- Process bi-weekly payroll.
- Maintain payroll records and employee payroll information.
- Ensure compliance with federal and state payroll regulations.
- Prepare payroll tax reports and related filings.
- Coordinate payroll-related deductions, benefits, and garnishments.
General Accounting:
- Prepare and post journal entries.
- Maintain and reconcile general ledger accounts.
- Assist with month-end and year-end closing processes.
- Prepare financial statements and management reports.
- Monitor budget activity and assist with budget preparation.
- Support annual audits and provide requested documentation.
- Ensure compliance with Generally Accepted Accounting Principles (GAAP).
Compliance and Administrative Support:
- Maintain accounting records in accordance with organizational policies and funding requirements.
- Assist with internal and external audits.
- Monitor and report financials for State and Federal requirements (FTA and TxDOT).
- Support implementation and maintenance of accounting controls.
- Provide financial information and reports to management as requested.
- Perform other accounting and administrative duties as assigned.
Other:
- Assist CFO in any duties assigned- i.e. filing and data entry.
- Preparation of daily deposits
- Greyhound- make daily commission adjustments and reporting on the VPN computer and TDS Agency Manager. Process tickets and reports to submit to Greyhound.
- Backup for payroll.
- Maintain confidentiality of information and Professional Customer/Employee/Supervisor relations.
- Maintain the standards of BTD, including but not limited to the Drug & Alcohol, ADA, EEO, Title VI, Code of Conduct and safety policies and procedures.
- Ability to operate in a constant state of alertness and in a safe manner.
- Additional duties as assigned.
Benefits:
- Paid Holidays
- Paid Vacation
- Retirement
- Medical
Qualifications:
- Equivalence to a high school education.
- One-year computer experience required
- Must be able to type 40 words per minute.
- Must be familiar with the Windows environment.
- Accounting experience, preferably in governmental accounting.
