Summary:Performs a variety of administrative and clerical duties in support of departmental functions
Responsibilities:Works in conjunction with other staff members to ensure efficient and effective operation of the office. Places, receives and screens telephone calls; determines nature of call and provides general information, referring more complex calls to other team members. Greets, screens and directs visitors, patients, sales representatives, etc. Schedules appointments, maintains calendars, arranges meetings and conferences, and makes travel arrangements. Assists with budget preparation and reconciliation. Serves as liaison to Human Resources and Payroll. Performs clerical and data entry as directed by the manager or their designee. Opens, sorts and distributes incoming mail, answering routine correspondence independently. Maintains office supplies, prepares inventory and purchase orders. Prepares letters, reports and presentations. Initiates, composes and types correspondence from rough drafts, shorthand, handwritten or taped dictation formats. Researches, gathers, interprets and maintains data needed to develop correspondence and reports. Prepares statistical reports using spreadsheet or database software. Develops presentations using applicable software. Proofs documents for accuracy and appropriate format including punctuation, spelling, grammar, nomenclature, and completeness. Establishes, maintains and revises departmental files and records. Establishes and maintains departmental files and records. Collects relevant information. Handles billing and maintains billing systems. Maintains payroll. Displays a commitment to the value of teamwork by building strong relationships with patients, families, co-workers and the surrounding community. Is cooperative and collaborative in the performance of duties as needed to promote a unified team. Participates in departmental special projects as needed. Attends meetings, in-service, etc. as required. Displays an understanding and awareness of, and performs all duties in accordance with, the Hospital’s Mission and Vision Statements. Performs other duties as needed or assigned
Experience: 1–3 years; Basic computer skills, Critical thinking, MS Office suite, ability to follow verbal instructions.
