The Sr. Administrative Assistant will, under general supervision, provide executive administrative support to multiple Senior Leadership Team members and their respective functions/departments. The position will work closely with other Administrative Assistants at the Houston Corporate Office (HCO).
DUTIES AND RESPONSIBILITIES
- Performs advanced, confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices
- Create and pull reports from various internal systems including Oracle and others; compile and prepare data as needed
- Edits and/or creates communications, including, but not limited to: personnel announcements, written correspondence, legal documents, visual presentations, written reports, organizational charts, and memos.
- Schedules and organizes complex meetings, conference calls, and training sessions; compiles presentations and documents relative to meetings.
- Coordinates travel arrangements, prepares travel itineraries, processes and related arrangements.
- Prepares and processes check requests, purchase requisitions, AP/AR, expense reporting, and other departmental forms and documents as needed. Participates in reconciling and managing departmental budgets.
- Assists executive in administration of projects, including, but not limited to: researching questions, acting as liaison between executive and administrator, vendor and/or broker, and prepares documents and communications accordingly.
- Proactively identifies opportunities for improvement and implements them.
- Uses numerous software platforms to accomplish tasks and complete projects.
- Performs occasional receptionist duties, screens phone calls, and resolves basic inquiries.
- Other duties as assigned.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.