Executive Assistant
Company: SpawGlass
Location: Houston , TX
Category: Administrative / Clerical, Professional
Job Type: Full Time
Posted: 6/9/2017
JOB DESCRIPTION:

The successful candidate will support the division president, operations manager and project teams with administrative responsibilities and contract management, as well as, serve as a back-up receptionist.

Responsibilities:

• Read and interpret job specifications and order bid bonds and insurance as required
• Understand and assist with small business/HUB plans
• Produce/assist correspondence as needed
• Receive and send overnight packages
• Order/pick up lunch for events and meetings
• Create subcontracts with exhibits
• Create and maintain prime contract and subcontract files
• Review and accept subcontractor insurance and payment and performance bonds
• Verify and complete subcontract packages for final execution
• Manages the schedule, reservations and work activities of the division president
• Coordinates business activities for the division president as necessary
• Organizes travel for the division president
• Assist in planning and coordinating agenda's for various meetings
• Scan, upload and index subcontract documents into imaging system
• Operate a variety of office equipment (copier, fax machine, scanner, )
• Operate multi-line telephone system when relieving receptionist (place outgoing calls, answer incoming calls, forward calls, take messages, notify employees when a visitor has arrived, )
• Track status of contracts and follow up for return as needed
• Ensure bond (or SubGuard Questionnaire) accompanies contracts as required
• Perform additional assignments as required

 
SpawGlass is an Equal Opportunity Employer

JOB REQUIREMENTS:

• High school graduate or GED
• Outstanding customer service skills
• Excellent verbal and written communication skills
• Strong organizational skills
• Strong abilities with Microsoft Office Suite
• Experience with Outlook
• Ability to learn new software systems
• Professional appearance required
• Lift up to 25 pounds

ADDRESS:
Houston , TX
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