Administrative Assistant
Company: Houston Community College
Location: Houston , TX
Category: Professional, Administrative / Clerical
Job Type: Full Time
Posted: 12/11/2017
JOB DESCRIPTION:

You: You’re an organized and resourceful person who’s looking for a great position where you can really make a difference.


Your mission: Support department faculty and staff administrative needs by keeping the office running, managing calendars and travel, screening calls and visitors, and more.


A typical day: You may be working on a special project under a tight deadline, or setting up a workshop. Fielding inquiries from students and the community will be a regular activity for you, as will preparing basic reports. You may also be called upon by the director to coordinate and develop course offerings for regional dual credit programs.


Next steps: If this sounds like the right role for you and you want to be a part of a great team, your next step should be to submit your application today!

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.Respond to special projects, frequently under deadline conditions.

 

  • Respond to student and community inquiries as they arise.
  • Manage supervisor’s calendar.
  • May support the implementation of dual credit recruitment, workshops, and other events.
  • May support the Director in coordinating and developing course offerings for regional dual credit programs.
  • Gather documents necessary to hire part-time faculty and staff.
  • May develop course schedule spreadsheets as directed by the supervisor.
  • Inventory office supplies to prepare orders for purchase.
  • Coordinate, schedule travel for Department faculty and staff.
  • File correspondence, records, and other department documents.
  • Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.
  • Send, receive, and distribute faxes.
  • Answer and screen phone calls, handling multiple lines.
JOB REQUIREMENTS:

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above.  The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.
 
EDUCATION
High school diploma or equivalent required.
 
EXPERIENCE
Two (2) years secretarial experience required, three (3) years preferred.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Use software applications such as: Oracle, the Microsoft Office Suite to complete duties as assigned.
 
Good written and oral communication skills
 
Good organizational skills

 

ADDRESS:
HCC Coleman College for Health Sciences
1900 Pressler St
Houston , TX 77030
Apply Now